What personal information we collect, why we collect it, how we protect it, and the choices you have.
1. Information we collect
Information you give us
- When you request or accept a feature, nominate someone, or answer our questionnaires: your name, title, company, contact details, career history, photographs, quotes and the other content that goes into your feature.
- When you subscribe, register or contact us: your name, email address and the content of your message.
- When you buy a promotion package: billing name, address and transaction details. Card payments are handled by our payment processor. We do not store full card numbers.
- When you write to us about a published feature, including corrections, complaints or concerns: your name, contact details and the content of your correspondence.
Information we collect automatically
When you visit the site: IP address, approximate location, device and browser type, pages viewed, referring links and session duration, collected through cookies and analytics tools.
Information from other sources
To prepare a feature we may look at publicly available professional information, such as a LinkedIn profile, company website or published interviews. We do not purchase personal data from data brokers.
2. How we use your information
- To produce, publish, promote and archive features and articles.
- To run the site, newsletters and subscriber accounts.
- To process payments for promotion packages.
- To respond to your enquiries, correction requests and complaints, and to keep a record of how they were handled.
- To improve our editorial content and the performance of the site.
- To comply with legal obligations and to protect our rights.
3. Legal bases
Where data protection law requires a legal basis (for example in the EEA, the UK and Switzerland), we rely on: your consent, when you agree to be featured or subscribe; our legitimate interest in running an editorial publication, promoting our content and protecting our platform; performance of a contract, for promotion packages; and compliance with legal obligations. Publishing the career stories of senior leaders is journalistic activity, and we rely on applicable journalism and freedom of expression provisions where they apply.
4. Featured individuals
Your feature is public by design. Once published it may be indexed by search engines, quoted by others, shared on social media and read by AI systems. You may ask us at any time to correct factual errors, update details, or remove your feature. Removal requests are handled under our Editorial Policy. We cannot remove copies that others have made, and we may keep an internal record of a removed feature and the reason for its removal.
5. Correspondence about published content
If you contact us about a feature or a featured person, we keep your message and our reply so that we have a record of what was raised and how we responded. We treat this correspondence as confidential. We do not publish it, forward it to the person it concerns, or share it with third parties, except where the law requires us to or where we need to in order to defend a legal claim.
6. Cookies and analytics
We use cookies and tools such as Google Analytics to understand how the site is used, remember your preferences and measure performance. Where required by law we ask for your consent before setting non-essential cookies. You can disable cookies in your browser. Some parts of the site may not work as intended if you do.
7. Sharing your information
We share personal information only with:
- Service providers that help us run the site and our business (hosting, email delivery, analytics, payment processing, and freelance editorial coordinators), who act on our instructions and are bound by confidentiality.
- Professional advisers, regulators or courts where required by law or to protect our rights.
- Any successor business if Executives Diary is sold or merged, in which case this policy will continue to apply.
8. International transfers
Executives Diary is based in the United States and works with an editorial team and service providers in several countries. Your information may be transferred to and processed in countries other than your own. Where required, we use appropriate safeguards such as standard contractual clauses.
9. Retention
We keep feature content for as long as it is published and in our archive. We keep subscriber data until you unsubscribe, and for a short period afterwards to honour your choice. We keep correspondence, complaints and transaction records for as long as needed to respond, keep our records accurate and meet legal and accounting obligations, typically up to six years.
10. Your rights
Depending on where you live, you may have the right to access, correct, delete or receive a copy of your personal information, to object to or restrict certain processing, to withdraw consent, and to lodge a complaint with your local data protection authority. Residents of California and other US states with privacy laws have similar rights, including the right to know what we collect and to opt out of sale. We do not sell data.
To exercise any right, email editorial@executivesdiary.com. We may ask you to confirm your identity first, and we aim to respond within 30 days.
11. Security
We use secure hosting, encrypted connections, access controls and regular updates to protect your information. No system is completely secure, and we cannot guarantee that unauthorised access will never occur.
12. Children
The site is intended for adults and professionals. We do not knowingly collect personal information from anyone under 16. If you believe a child has provided us with personal information, contact us and we will delete it.
13. External links
The site links to other websites and services. This policy does not cover them, and we recommend reading their privacy policies.
14. Changes to this policy
We may update this policy from time to time. Significant changes will be flagged on the site or by email to subscribers.